Enterprise File Sync and Share Services

Secure Cloud-based folder, document, and file sharing

SharebaseEnterprise file sync and share called, ShareBase, is an ideal extension to your OnBase Content Services solution. ShareBase gives organizations the ability to maintain ownership and control the entire process. ShareBase is hosted in a secured cloud specifically designed for content management, allowing you to share files with confidence. Many processes require employees to share and collaborate on documents with people outside of your organization – from customers and vendors to constituents and auditors.

->> Read the ShareBase Executive Brief to learn more about ShareBase from IDT and Hyland.

->> Learn about the 3 essential steps to prevent employees from using unsanctioned file-sharing tools.

->> Get briefed on 5 ways to stay in control of content sharing.


Image of ShareBase explainer video

Watch this 3-minute video on how ShareBase can help your organization with secured, internal and external file-sharing services

ShareBase by Hyland is an enterprise file sync and share (EFSS) product that provides secure, cloud-based sharing while ensuring your organization retains ownership and control. When used in conjunction with an OnBase Content Services solution, document sharing becomes an automated part of your business processes, reducing bottlenecks caused by the manual copying and pasting of files.

Your content takes a central role in every part of your business. It’s critical that you find the platform that enables your organization with the services that fit your specific needs — including securely sharing and safely collaborating within and outside of your organization.

Automate Sharing. Empower Users. Retain Control.

ShareBase is designed specifically for your enterprise because it allows you to:

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  • Extend your OnBase solution – share and collaborate automatically as part of your business processes.
  • Retain corporate control – easily transfer and revoke ownership of shared folders as employees leave or change roles.
  • Add digital signature support – with ShareBase signatures and consulting services from IDT, we can build a signature solution for your organization that can be used internally and externally.
  • Share with confidence – always know where your data is located and that it is never co-mingled with the data of other organizations. Have multiple storage areas with unique encryption keys for each area.

-> Download and read – Enterprise File Sync & Share; Don’t Compromise


OnBoarding Content into ShareBase is a SNAP! with IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE™ from IDT

Use IoT Smart Connected Scanning solutions from IDT and Kodak Alaris to provide PC-less, driverless point-of-origin capture into your ShareBase Image of Iot Smart connected scanningenvironment.  In fact with IoT Smart Connected Capture solutions from IDT, we will show your organization exactly how you can provide the industry’s safest, securest, easiest-to-deploy data document capture and delivery solution to Enterprise File Sync and Share environments available in the marketplace today!

With IoT Smart Connected Scanning for your ShareBase by Hyland environment, point-of-origin document capture can be delivered without requiring any IT involvement.  Business users can deploy IoT Smart Connected Scanning solutions. No messy TWAIN or ISIS driver installation or configurations – zero, zilch, nada! Does it sound way too good to be true?

Learn about IoT Smart Connected Scanning via CAPTURE CAPITALIST’s Podcast by clicking here and we will show how point of capture can be achieved without IT, without PCs, without all the IT Tower of Babel.

Whether ShareBase by Hyland and IDT is used for internal file-sharing projects, or externally facing file-sharing projects such as Human Resources, Government Infrastructure/Permitting/Plan Review Projects, Vendor / Supply Chain Partner Portals, Higher Education Transcript Sharing, IoT Smart Connected Scanning solutions from IDT are the key to capture content at point-of-origin in the fastest, most secure and easiest manner in the industry – period!  


Extends your OnBase solution
By interacting with OnBase, ShareBase allows you to share content managed in OnBase with individuals both inside and outside your organization. Using workflow business rules, OnBase automatically adds documents to ShareBase and notifies recipients via emails containing secure links – with options to add password protection and expiration dates. When a business process requires individuals to add new or updated documents, OnBase can automatically create secure folders in ShareBase for documents to be uploaded into. Once in ShareBase, documents are automatically imported and indexed into OnBase.

Retain control of your documents
ShareBase uses corporate email addresses to create user accounts, ensuring your organization retains ownership of any shared information. Administrators tightly control who uses the product and determine which users can share externally. When users manually share documents, they can assign rights and permissions at the folder level all the way down to the individual document level. When users leave your organization or change roles, rights can easily be revoked or transferred, mitigating the risk of unauthorized access and ensuring continuity during transitions of personnel. An audit trail allows you to see exactly what content is being shared and accessed and by whom.

Share with confidence in a purpose-built cloud
ShareBase is hosted in a cloud specifically designed for content management, utilizing data centers strategically positioned around the globe. Your IT department will choose what region and data center your information will be located and backed up. Your corporate data will never be co-mingled with that of other organizations. Every customer is given unique encryption keys, protecting their information from unauthorized access.

Digital Signature Support
IDT can provide your organization with its own custom-built signature solution that can be used securely both internally and externally using ShareBase Enterprise File Sync and Share services from Hyland Software.  Use ShareBase and IDT’s custom signing services to serve the needs of your remote workforces, Board Member approval and signature processes, PO requisitioning processes, and much more.  Signing PDF documents is made simple using ShareBase and custom solution design services tailored to meet the needs of your organization from IDT.

illustration demonstrating ShareBase signature solutions from IDT








Download the ShareBase Executive Brief to learn more about ShareBase from IDT and Hyland.

CAPSYS CapSys Technologies, LLCCAPTURE is integrated with ShareBase EFSS by Hyland

CAPSYS CAPTURE – a purpose Built Data and Document Capture and Workflow Automation is the perfect addition to your EFSS solution.  Content that originates from a variety of sources such as distributed scanning, production scanning, fax, emails (including attachments), XML and JSON data feeds, and much more can be ingested into CAPSYS, processed through a rules-based workflow and served out to ShareBase EFSS folders safely and securely using CAPSYS’ EFSS QSX technology.   Integration into ShareBase EFSS is a breeze with a simple-to-use EFSS QSX configuration panel that allows an administrator to drop the QSX onto a workflow map and then enter in all their ShareBase credentials such as the ShareBase URL, security token, link expiration parameters, etc.  In minutes your capture workflow process can be ShareBase EFSS enabled!












ContactIDT today to learn more about ShareBase EFSS and CAPSYS solutions from IDT and Hyland.